Assessment - Overview

Relevant for: Normal observers, lead observers, moderators (see "User roles")

At the top center, you will see the name of the selected assessment as well as an arrow on the left side, which will take you back to the overview of the observer interface. 

On the right-hand side, you will see the "Edit Assessment" button.

This button is only visible in the web-based observer interface and can only be clicked by users who not only have the role of observer or moderator, but are also administrators.

By clicking on the button, the administration interface opens in a new tab and you can view and edit the selected assessment, i.e. you are forwarded directly to the administration interface without having to log in again. Further information on editing assessments in the administration interface can be found here.

On the left side you will see a logo, which was either uploaded individually for the assessment or corresponds to the workspace logo if no individual logo was saved. 

To the right of the logo, the status of the assessment is noted (draft/ active/ completed). 

You can download the notes from each exercise (at the end) of an assessment by clicking on "Export Notes" and then save, send, etc. 

This button can only be clicked if notes have already been added to the assessment. Otherwise, the button is grayed out and cannot be clicked.

This button is only visible to you if you have been granted permission by the (workspace) administrator to export files from the assessment. Further information on the authorizations of the user roles can be found here.

You will also see the organization, the target position, and the description of the assessment. 

All general documents relevant to the assessment appear under "Documents". By clicking on them you can open them and, among other things, jump to bookmarks and search in the document. 

Under "Candidates" you will see all candidates of the assessment in the specific selected colors - for better differentiation. If documents have been stored for the individual candidates or the release of the self assessment has been activated in the assessment (more information under "Self Assessment"), a "folder icon" appears behind the respective name. Clicking on the folder opens a new page. Here you can choose between "Self Assessment" and "Documents". Under "Self Assessment", you can give the selected candidate permission for self assessment in individual exercises. 

Self assessment can only be enabled if you have previously activated it in the administration interface. You can find out more about this here.

Only the exercises in which the candidate is also assessed are displayed here. In other exercises to which the candidate is not assigned, no self assessment can be shared and carried out. 

To release the self assessment for individual or all exercises, first click on the "Share" button in the top right-hand corner. Here you can click in the box to the right of the exercise name to select the exercises which you would like to share with the candidate. You can deselect the exercise by clicking in the box again. Click on "Select all" to select all exercises for release at once - the candidate can then assess themselves in all exercises. Click on "Reset" to cancel your selection. After you have selected the desired exercises in which you want to share the self assessment, click on "Confirm" or click on "Cancel" to not share the self assessment for the exercises with the candidate.

You can see that you have shared the self assessment by the fact that the abbreviation of the candidate's name appears in the candidate-specific color next to the share button. Candidates can then complete the self assessment for the corresponding exercise in the candidate interface. Further information on the candidate interface can be found here.

Click on the icon to open a pop-up window. Here you can see the details of the release and can also end it by clicking on the "x" on the right. By clicking on "Confirm", you confirm the termination of the release and the candidates can no longer edit the self assessment in the candidate interface. 

Only observers and moderators can share the self assessment with candidates on an exercise basis. Silent observers do not have this authorization.

Under "Documents" you will see an overview of all documents of the respective candidate and all documents can be opened and shared directly from there. Further information on sharing documents can be found here.

The results reports of the individual Candidates also appear here after you have carried out the assessment and created reports. The result reports are only visible for the moderators of an assessment.

Under "Observers" all observers of the assessment are listed with individual colors and you can see who the moderator is. In addition, a "folder icon" appears behind the respective name if observer-specific documents have been stored. You can open these by clicking on the name of the observer. The documents of other observers are not visible to you, you only see your own documents. 

Below you can see the "Requirement-Exercise-Matrix" on which the assessment is based. The rows list all competencies and any competence clusters and the columns list all exercises in the assessment. The dots indicate in which exercise which competencies are observed and evaluated. The matrix can be scrolled sideways. 

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Schedule

Under "Schedule" you can see all the planned exercises of the assessment. Here you can scroll up and down. 

Depending on whether the "Scheduler" function is activated, the Schedule will look different. 

If the Scheduler is deactivated, each exercise is listed here once, ending with the conference. 

If the Scheduler is activated, the view is role-specific and customized for each observer.

If you are a lead observer or a normal observer, you will only see the exercises to which you have been assigned and at the end the conference. You can see the exact date and time for each exercise, as well as the candidate you are observing. In addition, the "person icon" will show you if you are the lead observer of the respective exercise. 

As a moderator, you can choose between "For me" and "All" at the top. 

1. In the "All" view, each exercise is listed once, ending with the conference. This means that you as the moderator can view and consolidate all exercises, even if you are not assigned to individual exercises as an observer. 
   
2. In the "For me" view, only the exercises to which you are assigned as an observer are displayed chronologically, as well as the conference. 
   

Please note that lead observers, normal observers and moderators will only see exercises in the Scheduler if these have been assigned to the Scheduler accordingly in the administration interface. You can find more information about this here. If no exercises have been assigned to you, you will see the note "No exercises have been assigned to you" in the top right-hand corner of the schedule and the conference directly below it.

If the Scheduler is activated, exercises are grayed out when the respective exercise or the scheduled time window of the exercise is over. However, all features can still be used. 

By clicking on the "info-i" you can read the description of each exercise, if available. The clickable "person icon" indicates that you are the lead observer of the respective exercise (see "User roles in the observer interface"). Depending on the exercise, you have the option to "Assess" or "Consolidate" (see "Assess" and "Consolidate"). 

You can also "Start Conference" or "Complete Assessment" under "Conference". The latter can only be done by the moderator of the assessment (see "Conference"). 

You cannot assess, consolidate, start the conference, or complete the assessment if the assessment is still in sraft status. 

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