Placeholder

Relevant for: Workspace owners, administrators (see "User roles")

This article provides an overview of all placeholders you can use to efficiently and automatically create your reports. The placeholders are automatically populated with assessment data and inserted into the final report. Once you have created this template, you can generate all reports on candidate results at the push of a button.

In the appendix (at the bottom of this page), you will find an example report template that you can download. You can use this as a starting point and adjust or edit it according to your individual needs. The template is intended to support you in creating your own report templates.

On the right side of this article, you will see a navigation menu. Under “On this page”, all categories with placeholders are listed. By clicking on one of the categories, you can jump directly to the desired section of this overview.

Within each category, you will first see an overview of the available loops and placeholders. Additionally, you will find practical examples of how to use the placeholders. On the left side of the table, the placeholder is integrated into an example text, similar to how you would include it in your report template. On the right, you can see the result in the report, where the placeholders are replaced with actual information and content.

People

Candidates

You can use the candidate-related placeholders to integrate various pieces of information about the candidate into the results report.

Placeholder	Description
{cand_first_name}	Candidate’s first name
{cand_last_name}	Candidate’s last name
{cand_full_name}	Candidate’s name (1 first name, 2 last name)
{cand_email}	Candidate’s e-mail-address
{cand_birthdate}	Candidate’s birthdate The date of birth is displayed in different formats depending on the language set for the observers: in German, it appears in the DD.MM.YYYY format, and in English, it is displayed in the MM/DD/YYYY format.
{cand_birthyear}	Candidate’s year of birth in format YYYY

Observers

With the loop {#observers}, you list all observers of an assessment. Moderators and silent observers are not listed here.

Loop	Placeholder	Description
{#observers}	{first_name}	Observer’s first name
	{last_name}	Observer’s last name
	{full_name}	Observer’s name (1 first name, 2 last name)
	{email}	Observer’s e-mail-address

Moderators

With the loop {#moderators}, you list only the moderators of an assessment. Observers are not listed here.

Loop	Placeholder	Description
{#moderators}	{first_name}	Moderator’s first name
	{last_name}	Moderator’s last name
	{full_name}	Moderator’s name (1 first name, 2 last name)
	{email}	Moderator’s e-mail-address

Moderators and observers

With the loop {#moderators_and_observers}, you list both the observers and moderators of an assessment together.

Loop	Placeholder	Description
{#moderators_and_observers}	{first_name}	Moderator’s/observer’s first name
	{last_name}	Moderator’s/observer’s last name
	{full_name}	Moderator’s/observer’s name (1 first name, 2 last name)
	{email}	Moderator’s/observer’s e-mail-address

Editors

The report can only be created by a moderator of the assessment. Therefore, only one creator (editor) can be listed in the final report.

Loop	Placeholder	Description
{#editors}	{first_name}	Editor’s first name
	{last_name}	Editor’s last name
	{full_name}	Editor’s name (1 first name, 2 last name)
	{email}	Editor’s e-mail-address

Example: People

Template

Result in finished report

The present result report on {cand_full_name} was written by {#editors}{full_name}{/editors}.

The moderators conducting the assessment are:

{#moderators}{full_name}

{/moderators}

The observers conducting the assessment are:

{#observers}{full_name}

{/observers}

The present result report on John Doe was written
by Emily Editor.

The moderators conducting the assessment are:

Miley Moderator
Mike Moderator

The observers conducting the assessment are:
Oscar Observer
Olivia Observer

Assessment & Workspace

Assessment

You can use the following placeholders to integrate assessment-specific information into your result report.

Placeholder	Description
{ac_name}	Assessment name
{ac_position}	Assessment position
{ac_description}	Assessment description
{ac_organisation}	Organisation of the assessment
{ac_start_date}	Start date of the assessment (user’s format)
{ac_end_date}	End date of the assessment (user’s format)

Workspace

With the following placeholder, you can include information about the workspace in the result report.

Placeholder	Description
{workspace_name}	Workspace name

Further information

Placeholder	Description
{current_date}	Date of report creation (user's format)

Example: Assessment & Workspace

Template

Result in finished report

The assessment was conducted for the position {ac_position} on {ac_start_date}.

The result report was written on {current_date}.

The assessment was conducted for the position Head of Example Department on 17.11.2024.

The result report was written on 18.11.2024.

Competence model

Placeholder	Description
{model_name}	Competence model name of the assessment

Competencies

With the {#competencies} loop, you list all the competencies that were captured within the assessment. You can freely combine the various placeholders within the {#competencies} loop, depending on which information you want to include in your report.

The displayed competency rating is calculated based on the individually selected rating setting. You could choose from four different settings:

If you have not consolidated a competency, no value will be displayed here.
If you have consolidated a competency, this value will be shown here.
If you have enabled automatic consolidation, the average of all ratings for this competency will be automatically calculated.
If you have enabled final consolidation during the conference, the final value set during the conference will be displayed here.

Loop	Placeholder	Description
{#competencies}	{competencies.name}	Competency name
	{competencies.description}	Competency description
	{competencies.rating}	Final competency rating
	{target_min}	Target profile - minimum of the competency
	{target_max}	Target profile - maximum of the competency
	{competencies.self_assessment}	Self-assessment of the competency Depending on the setting you have enabled - whether self-assessment per competency or self-assessment per exercise - this placeholder will either provide the value for the candidate's self-assessment per competency or an averaged value per exercise across the competencies.
	{cluster_name}	Name of the competency cluster to which the competency belongs

Example: Competencies and competencies description

Template

Result in finished report

The following competencies were assessed in this assessment:

{#competencies}{competencies.name}

{competencies.description}

{/competencies}

The following competencies were assessed in this assessment:

Expertise

Extensive knowledge and deep understanding in a specific field.

Problem-Solving Skills

Ability to identify challenges, approach them analytically, and develop creative solutions.

Project Management

Ability to manage projects from planning to implementation and achieve successful outcomes.

You can also integrate the placeholders into your report template in such a way that the desired information is displayed in a table. More information on this can be found here.

Additionally, you can combine the {#competencies} loop with the {#behavior_anchors} loop to list all behavior anchors associated with the corresponding competencies.

Behavior anchors with the same description are listed only once for each competency.

An example of this can be found here.

You can also retrieve the competency notes associated with each competency. Learn more about this here.

Furthermore, you have the option to combine the {#competencies} loop with the {#exercises} loop. This will allow you to list all exercises through which a competency was captured, separated by competencies. An example of this can be found here.

Behavior anchors

With the {#behavior_anchors} loop, you list all the behavior anchors that were captured within the assessment.

Loop	Placeholder	Description
{#behavior_anchors}	{behavior_anchors.description}	Text of the behavior anchor
	{mean_rating}	Average of all ratings (or symbol, if enabled) of the candidate’s behavior anchor

Example: Behavior anchor

Template

Result in finished report

The following behavior anchors were assessed as part of the assessment center:

{#behavior_anchors}{behavior_anchors.description} - {mean_rating}

{/behavior_anchors}

The following behavior anchors were assessed as part of the assessment center:

shows audience orientation - 3

communicates content effectively - 2

is able to "tell a story" - 4

Competency cluster

With the {#cluster} loop, you list all the clusters that have been assigned in this assessment.

The value of a competency cluster corresponds to the average rating of all competencies assigned to that cluster.

Loop	Placeholder	Description
{#cluster}	{cluster.name}	Cluster name
	{cluster.description}	Cluster description
	{cluster.mean_rating}	Average of the cluster

Example: Competency cluster

Template

Result in finished report

The competencies assessed as part of the assessment can be assigned to three overarching categories:

{#cluster}{cluster.name} - {cluster.mean_rating}

{/cluster}

The competencies assessed as part of the assessment can be assigned to three overarching categories:

Technical Competencies - 4

Personal Competencies - 3

Interpersonal Competencies - 2

You can also integrate the placeholders into your report template in such a way that the desired information is displayed in a table. More information on this can be found here.

Additionally, you can combine the {#cluster} loop with the {#competencies} loop to list all competencies assigned to a cluster, separated by individual competency clusters. An example of this can be found here.

Exercises

With the {#exercises} loop, you can integrate the various exercises conducted in the assessment into your final report.

The displayed exercise rating is calculated based on the individually selected rating setting. You could choose from three different settings:

If you did not apply any consolidation for the competencies of an exercise, no value will be displayed here.
If you applied (automatic) consolidation for the competencies of an exercise, the exercise rating will correspond to the average of all consolidated competency ratings for the exercise (across competencies).
If you applied final consolidation during the conference, the exercise rating will correspond to the average of all final consolidated competency ratings for the exercise (across competencies).

Loop	Placeholder	Description
{#exercises}	{exercises.name}	Exercise name
	{exercises.description}	Exercise description
	{exercises.mean_rating}	Final average of the exercise
	{exercises.self_assessment}	Self-assessment of the exercise This placeholder will only be filled if you have activated self-assessment by exercise in the administration interface. Learn more about this here. Otherwise, you can use the placeholder listed under "Competencies".

Example: Listing of exercises and exercise descriptions

Template

Result in finished report

In this development center, various exercises were used:

{#exercises}{exercises.name}

{exercises.description}

{/exercises}

In this development center, various exercises were used:

Interview

A structured interview with situational and biographical questions related to the target profile is conducted with the participants.

Presentation

The participants are required to prepare and deliver a presentation on a given topic.

Role play

The participants take on specific roles and are placed in a simulated situation relevant to the desired position.

You can also integrate the placeholders into your report template so that the desired information is displayed in a table. More information on this can be found here.

The {#exercises} loop can be integrated with the {#cluster} and {#competencies} loops. This allows you to list all associated competency clusters and/or competencies that have been assessed with the respective exercise.

The self-assessment can only be displayed if the exercise-based self-assessment has been activated beforehand. More information on this can be found here.

A practical example of how you can combine the loops for exercises, clusters, competencies, and notes can be found here.

You can also use the {#exercises} loop in combination with charts. This will output the competency ratings individually for all exercises. More information on this can be found here.

Competency notes

The placeholder for the competency notes only includes the notes of the moderator who creates the report. To include all relevant information in the report, you can integrate the notes from other observers into your own notes. More information on this can be found here.

With these loops, you can retrieve all competency notes you made during the assessment - across all competencies and exercises. Learn how to list the notes organised by competencies here. Learn how to list the notes organised by exercises here.

Loop	Placeholder	Description
favourite competency notes {#positive_competency_notes} {#negative_competency_notes} {#neutral_competency_notes} all competency notes {#all_positive_competency_notes} {#all_negative_competency_notes} {#all_neutral_competency_notes}	{note}	Text of the competency note
	{competency_name}	Name of the competency to which the note belongs
	{exercise_name}	Name of the exercise to which the competency belongs

Example: General listing of notes

Template

Result in finished report

Strengths

{#positive_competency_notes}

{note}

{/positive_competency_notes}

Development areas

{#negative_competency_notes}

{note}

{/negative_competency_notes}

Strengths

In-depth understanding of the field
Continuous learning and updating of knowledge
Clear and precise communication
Active listening and empathy

Development areas

Little experience with modern technology
Difficulties in handling technology
Challenges in effectively managing tasks and time, leading to overload

You can also integrate the placeholders into your report template in such a way that the desired information is displayed in a table. More information can be found here.

Retrieve information together

Retrieve competencies and behavior anchors together

To retrieve behavior anchors categorized by individual competencies, you can combine the loop for competencies with the behavior anchors loop. By "nesting" the behavior anchors loop within the competency loops, all behavior anchors will be listed per competency.

Template

Result in finished report

{#competencies}{name}

{#behavior_anchors}{description}: {mean_rating}

{/behavior_anchors}{/competencies}

Strategic Competence

analyses strategically and conceptually: 3.5

expresses thoughts about the "big picture": 2.5

Creativity

unusual solution approaches: 4

questions existing data: 3.5

Retrieve competencies and competency notes together

To list the notes categorised by competencies, you can combine the competency and competency notes loops. Here, you can also combine placeholders within the respective loop to include the desired information in the final report.
For example, you could also integrate the competency descriptions in the following example or remove specific placeholders, such as the ratings in this example.

Template

Result in finished report

{#competencies}{competencies.name} {competencies.rating}

Self-assessment: {competencies.self_assessment}

Strengths

{#positive_competency_notes}- {note}

{/positive_competency_notes}

Development areas

{#negative_competency_notes}- {note}

{/negative_competency_notes}

{/competencies}

Expertise 3.5

Self-assessment: 2.5

Strengths

In-depth understanding of the field
Continuous learning and knowledge updating

Development areas

Insufficient updating of knowledge

Communication skills 4.5

Self-assessment: 4.0

Strengths

Clear and precise expression
Active listening

Development ares

Insufficient empathy

Retrieve competencies and exercises together

Additionally, there is the option to combine the {#competencies} loop with the {#exercises} loop. This means that you can retrieve all the placeholders from the {#exercises} loop within the {#competencies} loop to list the exercise-related information separated by competencies.

Template

Result in finished report

{#competencies}{competencies.name}

{#exercises}{exercises.name}

{#all_positive_competency_notes}

{note}

{/all_positive_competency_notes}

{/exercises}

{/competencies}

Communication skills

Interview

expresses himself without long pauses

Presentation

gets to the point with the information

Result orientation

Case study

keeps the overarching goal in mind

Retrieve competency clusters and competency notes together

You can list the clusters together with the competency notes. To do this, the loops for clusters and competency notes are integrated. The loop-specific placeholders can also be used in the combined versions.

The placeholder for competency notes only contains the notes of the moderator who creates the report. To include all relevant information in the report, you can incorporate notes from other observers into your own notes. More information can be found here.

Template

Result in finished report

{#cluster}{cluster.name} {cluster.mean_rating}

{#competencies}{competencies.name} {competencies.rating}

Strengths

{#positive_competency_notes}- {note}

{/positive_competency_notes}

Development areas

{#negative_competency_notes}- {note}

{/negative_competency_notes}

{/competencies}{/cluster}

Personal competencies 3.5

Self-regulation 2.5

Strengths

Shows an exceptional ability to recognise emotions

Development areas

Needs improvement in emotion regulation

Self-awareness 3.75

Strengths

Reflects realistically on own strengths and weaknesses

Development areas

No development areas observed

Interpersonal competencies 4.0

Communication skills 4.0

Strengths

….

Retrieve exercises, cluster and competency notes together

You can also retrieve the exercises, competencies, and notes together by combining the respective loops. The loop-specific placeholders can also be used in the combined versions.

Template

Result in finished report

{#exercises}{exercises.name}

{#cluster}{cluster.name}

{#competencies}{competencies.name}

Strengths

{#positive_competency_notes}- {note}

{/positive_competency_notes}

Development areas

{#negative_competency_notes}- {note}

{/negative_competency_notes}

{/competencies}{/cluster}{/exercises}

Role play

Personal competencies

Self-regulation

Strengths

Demonstrates an exceptional ability to recognise emotions

Development areas

Needs improvement in regulating emotions

Self-awareness

Strengths

Displays confidence even in high-pressure situations

Development areas

No development areas observed

Interview

Technical skills

Technical knowledge

Strenghts

Overall ratings

Overall ratings of consolidated scores

This placeholder allows you to specify the average overall rating across all competencies.

Placeholder	Description
{overall_mean_rating}	Average of all consolidated competency ratings

Overall self-assessment score

This placeholder allows you to specify the average self-assessment of the candidates. This value is calculated across all competencies. If you have enabled the exercise-specific self-assessment in the administration interface, the average of the individual competency averages will be displayed here. For more information on exercise-specific self-assessment, click here.

Placeholder	Description
{overall_mean_self_assessment}	Average of all self-assessment scores across all competencies

Total sum of all consolidated scores

Placeholder	Description
{overall_rating_sum}	Sum of all consolidated competency assessments

Sum of target profile limits

This information can only be included in the final report if a target profile has been defined. The two values can be related to the overall sum of the consolidated scores calculated above. This allows for determining where the candidate stands in relation to the target profile overall.

Placeholder	Description
{target_profile_min_sum}	Sum of the lower target profile limits
{target_profile_max_sum}	Sum of the upper target profile limits

Example: Overall ratings

Template

Result in finished report

The average overall rating score for this assessment is: {overall_mean_rating}

The overall self-assessment of this candidate is: {overall_mean_self_assessment}

The target profile falls within a range across all competencies between {target_profile_min_sum} and {target_profile_max_sum}.

The average overall rating score for this assessment is: 4.5

The overall self-assessment of this candidate is: 4.0

The target profile falls within a range across all competencies between 10 and 60.

Logos

These placeholders allow you to integrate the logos you uploaded in Applysia while creating an assessment into the final report as images.

Placeholder	Description
{%ac_logo}	Logo assigned to the individual assessment
{%workspace_logo}	Logo assigned to the entire workspace

Example: Logos

Template	Result in finished report
{%ac_logo}
{%workspace_logo}

Logo formatting options

You can apply the following formatting options to both placeholders, {%ac_logo} and {%workspace_logo}. The formatting options are demonstrated below using the {%ac_logo} placeholder as an example.

Placeholder	Description
{%%ac_logo}	Image will be centered in the final report
{%ac_logo \| size:200:100}	Size that the image should have in the report (format width:height in pixels). The numbers in the placeholder can be chosen freely. Please note that setting a specific size may cause distortion of the logo.
{%ac_logo \| maxSize:200:100}	Size that the image should have in the report while maintaining the original aspect ratio (format width:height in pixels). The numbers in the placeholder can be chosen freely.

Please note that setting a fixed size (placeholder 2) may distort the originally uploaded logo, as the size ratios might be altered by your custom settings. Therefore, we recommend using the maxSize placeholder to avoid distortion.

Example: Formatting options

Template	Result in finished report
{%%ac_logo}
{%ac_logo \| size:331:331}
{%ac_logo \| maxSize:800:300}

Charts

To add charts to your report, you can also use placeholders. Simply integrate the desired chart into your report template in Word or PowerPoint. Then, place the placeholder in the title of the chart. The data series will automatically be populated with assessment information, ensuring accurate and clear labelling. For more information on charts, click here.

At the bottom of this page, you will find a Word document that combines various charts and placeholders. You can download the file, copy the desired chart template, and integrate it into your report.

Placeholder	Description
{$chart_competency_rating}	This placeholder inserts the consolidated competency ratings into the chart.
{$chart_competency_rating_target_min}	This placeholder inserts the lower limit of the target profile and the consolidated competency ratings into the chart.
{$chart_competency_rating_target_max_min}	This placeholder inserts the upper and lower limits of the target profile and the consolidated competency ratings into the chart. Here, the target profile limits are marked as individual values in the chart.
{$chart_competency_rating_target_range}	This placeholder inserts the target profile as a range and the consolidated competency ratings into the chart. Here, the target range is displayed as an area in the chart.
{$chart_competency_rating_self_assessment}	This placeholder inserts the consolidated competency ratings and the candidates' self-assessments into the chart.
{$chart_competency_rating_target_min_self_assessment}	This placeholder inserts the lower limit of the target profile, the consolidated competency ratings, and the candidates' self-assessments into the chart.
{$chart_competency_rating_target_max_min_self_assessment}	This placeholder inserts the upper and lower limits of the target profile, the consolidated competency ratings, and the candidates' self-assessments into the chart. Here, the target profile limits are marked as individual values in the chart.
{$chart_competency_rating_target_range_self_assessment}	This placeholder inserts the target profile as a range, the consolidated competency ratings, and the candidates' self-assessments into the chart. Here, the target range is displayed as an area in the chart.
{$chart_exercise_mean_rating}	This placeholder inserts the average exercise ratings into the chart.
{$chart_exercise_mean_rating_self_assessment}	This placeholder inserts the average exercise ratings and the candidates' self-assessments into the chart.
{$chart_cluster_mean_rating}	This placeholder inserts the mean values of the clusters into the chart.

Example: Charts

Placeholder in the title of the chart

Exercise-specific charts

Additionally, you can use the chart placeholders within the {#exercises} loop. This will include the competency ratings per exercise in the result report. You can integrate all available chart placeholders into the {#exercises} loop. To output the results by exercise, you must include "exercises." in the chart placeholder, e.g. {$exercises.chart_cluster_mean_rating}, and then embed the placeholder within the {#exercises} loop. This establishes the connection to the {#exercises} loop, allowing exercise-specific information to be retrieved.

Example

{#exercises}

{exercises.name}

{/exercises}

Management summary

These placeholders generate a management summary using artificial intelligence, based on the created competency notes and ratings, as well as the sample summary defined in the administration interface. More information on this can be found here.

Placeholder	Description
{ai_management_summary}	Creation of a management summary of the overall result of the candidates based on the sample summary (without considering the target profile)
{ai_management_summary_target_range}	Creation of a management summary on the alignment of the candidates' results with the defined target profile, based on the sample summary

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Placeholder

Placeholder

People

Assessment & Workspace

Competence model

Behavior anchors

Competency cluster

Exercises

Competency notes

Retrieve information together

Overall ratings

Logos

Charts

Management summary

Related Articles

Templates: Report templates

Journey: Messages

Assessments: Report templates

User roles in the administration interface

Create report templates