Observer interface: Overview

Observer interface: Overview

Relevant for: Normal observers, lead observers, moderators (see "User roles")

General & Settings

On the start page, you will now see all the assessments to which you have been assigned as an observer. In the top left corner, you will see the workspace logo that has been set for the assessment's workspace. The bluish accentuation shown in the screenshots will appear in the color that has been individually set for the workspace.

On the right side, you will see the "Manage Assessments" button.
This button is only visible in the web-based observer interface and is only clickable for users who are not just observers or moderators but also administrators.
Clicking this button opens the administration interface in a new tab, allowing you to view the list of assessments and continue working or making changes as needed. This means you will be directly redirected to the administration interface without needing to log in again.

In the upper right corner of the overview page, you will find the "Logout" icon. Click on it to log out, and you will be redirected to the login page of the observer interface.



In the upper right corner, you will also see a "gear icon" and your "name". When you click the button, a new page opens where you can make settings in the observer interface.

In the iPad app, you can disable the Apple Pencil under "Notes," allowing notes to be taken with a finger or a third-party stylus in the note-taking function. By default, however, the Apple Pencil is enabled to provide the best user experience.
This feature is only available in the iPad app. In the web-based observer interface, you cannot take handwritten notes, only text notes using the keyboard.

Under "Accessibility," you can:
  1. Switch the observer interface to left-handed mode and
  2. In the iPad app, you can also choose to save your login credentials between sessions, so you don't have to log in each time.
Under "Language," you can set the language for the observer interface independently of the device's language. You can choose between German, English, French, Italian, and the device language. Select the desired option from the drop-down menu.

Under "Support," you can directly access the Applysia support page from the observer interface to look up instructions or submit a ticket for technical issues.

Under "Privacy Settings," you can decide whether or not to share your usage data with Applysia to improve the software. Use the "toggle switch" on the right to turn the analytics function on or off. You can also access the privacy policy from here and view it on the Applysia website.

By clicking on "About Applysia App," you can see which version of the observer interface you are currently using.


Assessment Status

The assessments displayed to you can have different statuses. For more information on changing a status, click here.

Assessment in draft mode
  1. If the assessment has not yet been activated by your administrator, you will see "Draft" in gray in the row of the corresponding assessment. 
  2. For the iPad app: To open a (new) assessment in draft mode, you must first download it. Click on the "Download Button" to the right of "Draft." A gray arrow will then appear on the right side. 
  3. You can then click on the assessment to open it.
Active assessment 
  1. If the administrator has activated the assessment, you will see "Active" in green in the row of the corresponding assessment. 
  2. For the iPad app: After activation, you must (re)download the assessment to access the activated version. Click on the "Download Button" in the box to the right of "Active." 
  3. You can then click on the assessment to open it.
By clicking on the "Download Button" in the box, you can update the respective assessment at any time and access the latest version.

Completed assessment
  1. If an assessment is completed, you will see "Completed" in blue in the row of the corresponding assessment. 
  2. You can still open the assessment by clicking on it.
Explanations of all other functions can be found under "Observer Interface."


Filter

Click on the "Filter Icon" in the top left to:
  1. Search the list of assessments by keywords and
  2. filter by status.
The assessments will be automatically filtered according to your filter settings. The filter icon at the top left will show you whether and how many filters are active. Click "Reset" to reset the filters and view all assessments again. This feature works in both the list and calendar views.


List and calendar view

You can switch between the list and calendar views in the observer interface. To switch views, click the "List/Calendar Icon" in the upper right corner.
The list view is set as the default.

The list view shows your assessments sorted in ascending order by date (oldest first, most recent at the bottom) and subdivided by months. The current day is marked on the left edge by a colored circle. You can also jump to a specific date by clicking on the "Date" at the top center, selecting the desired date, and viewing past and future planned assessments.



In the calendar view, you can click on the individual "day fields" to display and open the assessments for that day. You can identify whether and how many assessments are planned or were scheduled for a particular day by looking at the small gray, green, and blue dots in the day fields. Gray dots represent assessments in draft mode, green dots represent active assessments, and blue dots represent completed assessments. To jump to a specific month, click on the "Date" at the top center and select the desired month.





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